Administrator / Finance Assistant

Be the energy behind change. Join ABL Group. 

OWC, an ABL Group company, is a technical and advisory consultancy specializing in renewable energy, including onshore & offshore, fixed/floating wind energy, onshore solar, floating solar, and hydrogen. OWC offers a global service offering, focused on project development services, owner’s engineering, technical due diligence, and independent engineering. We have an unrivalled reputation for providing high-quality, innovative, and reliable solutions, drawing on extensive technical knowledge and practical experience which goes back to the late 1990s in offshore renewables.

We are currently seeking a highly motivated and experienced Administrator/ Finance assistant to join our dynamic team. If you have a passion for administrative support t and thrive in a collaborative environment, we encourage you to apply.

What will you be doing?

As an administrator/finance assistant, you will be providing full administrative support to ensure effective and efficient operation. Assist with the day-to-day finance activities within multiple entities and ensuring the finance function is organized, efficient and produces accurate financial accounts. In addition, you will also:

• Responsible for all administration tasks
• Issuing of approved invoices to clients in a timely manner
• Update and monitoring of the job register 
• Issuing of engagement letters, purchase orders, work orders etc. in line with company procedures 
• Opening of projects within the company server, NetSuite, and hard folders in a timely manner
• Ensuring timesheets are submitted frequently and monitoring of maritime department timesheet submission
• Support the Office Manager as requested
• Assisting with Finance team as and when needed
• Liaise with the regional administrative and finance teams and assist when required
• Photocopying and printing various documents
• Always comply with the company QHSE policies, manuals, procedures, work systems and regulations at ABL premises, projects and client sites
• Maintain financial files and records digitally in required systems
• Setting up projects and maintaining in Netsuite with updating CTRs, intercompany/freelancers etc.
• Processing intercompany incoming invoices and preparing outgoing intercompany invoices
• Preparing and manually sending Client invoices according to contracts
• Processing supplier and freelancer invoices
• Manually preparing invoices, freelancers and expense payments in bank
• Debt collection
• Review Expenses and manually enter payments into bank
• Maintain payroll, including manually entering expenses, pensions and overtime
• Assist with Finance Manager/Managing Director
• Assist with year ended statutory accounts and schedules and annual audits
• Other duties as assigned

The position will be based in Tokyo, Japan and you must have the right to live and work in Japan. The role is office based.

What are we looking for?

To excel in this position, you will bring:

• Administrative professional
• At least 2 years relevant work experience
• Familiar with Microsoft Word, Outlook and Excel software as a minimum
• Fluent Japanese communicator both verbal and written
• Good English communicator (written)
• Good timekeeper
• Excellent telephone manner and interpersonal skills
• Organized and enthusiastic
• A mature outgoing personality  
• Efficient and effective with the ability to work under own initiative
• Team orientated with the ability to multi-task and work well under pressure 

Desirable:

• Relevant professional qualification
• Degree qualified to degree level of equivalent and working to obtain a recognized professional accounting qualification
• Experience within company related industries
• Good English communicator (verbal)Solid understanding of current accounting standards and a good understanding of cost/management and reconciliation of cash, debtors and creditors
• Experience with audit activities and reporting, payroll, budget and analyses, accounts payable and receivable

Further Information:

You must have the right to live and work in Japan. 

You can learn more about our team and what we do here: https://abl-group.com/ 

For your application to be taken into consideration, please be advised, that you must submit your application via the link provided on this page.  

We look forward to receiving your application. 

NO RECRUITMENT AGENCIES. 

At ABL Group, we are committed to building a diverse, equitable, and inclusive workplace where everyone feels respected, valued, and empowered to thrive, regardless of background, identity, or role. As a global company, we believe that diversity drives innovation and inclusion strengthens our teams. We support flexible working, accessible environments, and employee wellbeing. Even if your experience doesn’t match every requirement, we encourage you to apply—your unique perspective could be just what we need