Administrative Assistant

ABL – an Aqualis Group company - is a leading global independent energy and marine consultant working in energy and oceans to de-risk and drive the energy transition across the renewables, maritime, and oil and gas sectors, offering the deepest pool of expertise across marine and engineering disciplines in more than 300 locations globally.

You will provide general office administrative support for our office in Vung Tau, helping to ensure the smooth and efficient running of day-to-day business activities.

This is a fixed term contract position that will run from 1^st January to 31^st August 2027.

What will you be doing?

• Prepare and coordinate quarterly and annual reporting, including liaison with relevant Vietnamese authorities.
• Manage shared Marine and Technical department email accounts, coordinating enquiries and correspondence as required.
• Support managers with the preparation and administration of bids and proposals.
• Support the QHSE Representative with the administration, monitoring and reporting of QHSE matters.
• Support Regional HR throughout the employee lifecycle, including recruitment, onboarding, employment contracts, employee records and offboarding.
• Liaise with local legal and HR service providers on employment-related matters affecting the Vietnam office.
• Maintain accurate employee records, including annual leave, compensation, benefits and health checks.
• Coordinate business travel, visas and other travel-related documentation for employees.
• Maintain records of mandatory training, professional certifications, offshore medicals and other compliance requirements.
• Coordinate internal and external training requirements, including local and overseas technical and safety courses.
• Open and maintain job files in accordance with company policies and procedures and coordinate the timely issuance of reports to clients.
• Maintain records, including certifications, visas, APEC cards, work permits and temporary residence cards for local, expatriate and visiting employees.
• Support the day-to-day running of the office, including stationery, printing, office equipment purchasing and maintenance, and general IT administration.
• Coordinate the renewal and maintenance of company business licences and insurance policies.
• Undertake other reasonable administrative duties as required.

What are we looking for?

• At least 3 year’s relevant and acceptable work experience.
• Computer literate. 
• Excellent oral and written communication skills.
• Ability to organize and prioritize own work and deliver a high standard to tight deadlines.
• Fluent in English.

Further Information:

This position will be based at our office in Vung Tau. You must have the right to live and work in Vietnam.

This is a fixed term contract position that will run from 1^st January to 31^st August 2027. 

You can learn more about our team and what we do here: https://aqualis-group.com/ 

Our Commitment to D&I:

At Aqualis Group, we are committed to building a diverse, equitable, and inclusive workplace where everyone feels respected, valued, and empowered to thrive, regardless of background, identity, or role. As a global company, we believe that diversity drives innovation and inclusion strengthens our teams. We support flexible working, accessible environments, and employee wellbeing. Even if your experience doesn’t match every requirement, we encourage you to apply—your unique perspective could be just what we need.